Passport Applications

INTRODUCTION OF THE INTERNATIONAL EAST AFRICAN e-PASSPORT

The Uganda Embassy wishes to announce that the Republic of Uganda is set to introduce an International East African e-Passport to replace and eventually phase out the current East African and International Machine-Readable Passports and would like to inform as follows:

1. The new e-Passport will be presented in the following colours: Slay Blue (Ordinary Passport), Green (Service Passport) and Red (Diplomatic Passport).

2. Distinct features:  The new International EAC e-passport will be a physical passport like the current ones but will be embedded with a secure electronic chip that will contain more details including a bio data page that will have special security features. The new passport will also have more security features like the Coat of Arms, the Crested Crane, the Mountain Gorilla, the Independence Monument, Murchison Falls and the fishing man.

3. How it works: The new passport will ease clearance at the entry/exit points. It will facilitate use of e-gates for self-clearance, automated issuance of Boarding Passes, and quicker processing across airports worldwide where e-passport reader equipment is installed.

4. The e-passport is expected to comply with guidelines set by the International Civil Aviation Organisation, making it acceptable around the world.

5. The commissioning of the International EAC e-Passport is scheduled for the end of January 2019, however the issuance will commence on 7th December, 2018.

6. The phase out of the current Passports shall be as follows:
i. Government of Uganda has designated a two-year transitional period to allow for a gradual phase out of the current passport.
ii. During the transitional period all citizens with valid Machine Readable Passports will continue to use them for international travel until January 2021.

7. All passports will be printed in Kampala by the Directorate of Citizenship and Immigration until new machinery to print the new passports is installed in some Missions (Embassies/High Commissions). The Uganda Embassy in Berlin is currently not in position to collect passport applications. You will be advised when this will be possible.

Applicants may therefore, at their own expense, send their applications to the Passport Control Office, Directorate of Citizenship and Immigration Control, Kampala for processing. However, they need to obtain forwarding letters from their closest Ugandan Embassy/High Commission.

Form G can be accessed online using the following link: https://bit.ly/2SrcAHL.


8. Before the commissioning date of the e-Passport system, the following shall apply;
i. Dully filled application Form.
ii. Attach a copy of the National ID of the Recommender.
iii. Attach a copy of National ID or National Identification Number of the applicant.
iv. Attach copies of academic documents for proof of profession (where applicable).
v. Attach proof of payment of prescribed fees.
vi. Attach a copy of birth certificate, adoption order, consent letter from parents/guardians in case of minors.
vii. Attach any other information that may be relevant to the application.
viii. When the passport is ready, the applicant will be alerted to proceed and pick up their passport.

NOTE: Applicants will be required to present original documents where applicable.

9. After Commissioning of the e-Passport system scheduled for the end of January 2019, the e-Passport application process will be both manual and online and the procedure shall be as follows:

a) Manual applications;
i. Applicants will be required to fill out an application form with all details.
ii. On completion, the applicant will proceed to the Bank to make payments and proceed to the nearest Passport Centre to submit the application and undertake bio-metric enrolment.
iii. When the passport is ready, the applicant will be alerted to proceed and pick up their passport from the place of enrolment.

b) Online Applications;
i. Applicants will be required to fill out an online form. The form will act as an assessment tool with URA.
ii. The applicant will be required to schedule an interview online with the Passport Office (Kampala, Mbale, Mbarara, Gulu and Ugandan Missions abroad) for purposes of enrolling applicants' biometrics.
iii. Applicant will print out the application with the Payment Registration Number (PRN), proceed to the Bank to pay the Passport Fees.
iv. The applicant after payment will proceed to the Enrolment Centre mentioned above for the scheduled appointment.
v. After the interview, the application will be processed and the passport printed for those that will qualify.
vi. When the passport is ready, the applicants will be alerted to proceed and pick up their passports from where the applicant was enrolled.
vii. If the applicant doesn't qualify, he/she will be immediately notified.

10. The fees for the International East African e-Passport shall be as follows: 
  • Ordinary passport (48 Pages) - UGX 250,000
  • Service Passport (64 Pages) - UGX 400,000
  • Diplomatic Passport (64 Pages) - UGX 500,000
  • Express Processing Service - UGX 150,000
  • Courier Service for Applicants Abroad - UGX I0,000
  • Certification of Passport - UGX 30,000
  • Fine for Replacement of lost or damaged Passport - UGX I00,000

APPLICATIONS FOR NEW e-PASSPORTS:

The Uganda Embassy in Berlin is currently not in position to collect passport applications. You will be advised when this will be possible.

The Embassy will advise you on the new payment method.


APPLICATION FOR AN EMERGENCY TRAVEL DOCUMENT

1. Fully completed Form G. Incomplete forms may cause delay to the travel document application process. (Applicant may omit Local council endorsements)
2. Two (2) identical passport size photographs. Must be coloured and show all facial features and both ears. The photographs must have a clean white background. Applicants are advised NOT to take their photos in a photo booth.
3. Formal written request for an Emergency Travel Document including one contact in Uganda. 
4. Letter from the German immigration authorities clearing you to leave the country voluntarily.
5. Fee of Euro 30.00 to be paid directly to the Embassy Account shown below and a slip sent to this Embassy.

Account Holder: Uganda Embassy Berlin
Account Number: 268188 001
Commerzbank BLZ 1004 0000
IBAN: DE45 1004 0000 0268188 001
BIC: COBADEFFXXX
Bank: COMMERZBANK 

Note:

i) An Emergency Travel Document is a one-way travel document to Uganda and it can only be issued after exhaustive inquiries have been made. Passports reported lost will be declared null and void.

ii) Application for an Emergency Travel Document for Minors (under 16) must be accompanied by:#

(a) Written consent from parents;
(b) Passport of the parents;
(c) Original Birth Certificate;
(d) One passport photograph of both parents.

iii) An Emergency Travel Document is valid for seven (7) days from date of issue.

Don't book travel until you have a valid travel document - doing so is at your own risk.

NB: If you withdraw your application for whatever reason, the fee is not refundable.

Form G can be accessed online using the following link: https://bit.ly/2SrcAHL.